REQUEST FOR PROPOSALS (RFP)
NEW ADMINISTRATION BUILDING FLOOR CLEANING

Washington County is seeking proposals from interested and qualified companies to provide daily cleaning for all flooring in the Administration building located at 111 E. Tabernacle Street, St. George, UT 84770 (Google Maps).

The Administration building includes 22,843 square feet of terrazzo flooring including bathrooms and breakrooms throughout four floors of office space as well as 54,268 square feet of carpet. Offices are open Monday through Friday 8:00 am through 5:00 pm. Cleaning will need to be performed after normal business hours and in coordination with the Washington County custodial team.

Proposals shall include details regarding all items on the attached, proposed Scope of Work, including the following:

• Daily sweeping and weekly buffing of all terrazzo flooring throughout the building, and also to include resurfacing of all terrazzo flooring annually
• Carpet cleaning three times per year also to include spot cleaning on an as needed basis
• A list of what equipment will be used such as buffer machines, sweepers, etc.
• A complete itemized list of chemicals that may be applied, implementation schedule
• Provide a detailed cost proposal including equipment, labor, etc.

Companies submitting a proposal acknowledge that they are qualified in this area of work and have experienced personnel able to provide the required services. The County may request information substantiating the indicated requirements. Failure to provide this information may result in a prospective Company’s proposal being declared non-responsive.

All proposals shall include a cover sheet with the following information:

• The full and lawful name of the company submitting the proposal
• The full name and title of the person with the authority to bind the company
• The signature of a person with authority to bind the company
• The office address of the company
• The name and email address of the company contact person for purposes of the proposal
• The office and cell number of the company contact person for purposes of the proposal

This Request for Proposals does not constitute a contract. Washington County reserves the right to accept or reject any proposal and may elect not to proceed with any proposal. No agreement with Washington County is in effect until both parties have signed a professional service agreement under terms acceptable to the County. Proposals will be accepted until 4:00 pm on January 31, 2025 at the Washington County Administration Building at St. George, 111 E Tabernacle St. George, UT 84770 (Google Maps). Proposals may also be submitted by email with the subject line “New Administration Building Floor Cleaning” to trent.gardner@washco.utah.gov. Proposals received after the due date and time will not be considered. Proposals without the required information identified herein, and in the scope of work, will be rejected. Questions regarding the proposal may be directed to Trent Gardner at 435-669-2777.

– SAMPLE –

EXHIBIT A SAMPLE
SCOPE OF WORK

Cleaning Services For Washington County Regarding Floor Cleaning at 111 East Tabernacle, St. George, Utah

TERRAZZO CLEANING (22,843 sq ft on 4 levels):

• Dust mop the floor daily
• Mop the floor twice each week with approved equipment (this frequency may be increased if required by traffic)
• Once per week the floor will be buffed with a high speed buffer (burnisher)

Equipment requirements for this task: Propose all equipment used for the Terrazzo cleaning scope of work:

Chemicals to be used: Propose all cleaning supplies (all neutral-pH) used for the Terrazzo cleaning scope of work with product spec sheets:

BID PRICE FOR TERRAZZO SERVICE (MONTHLY): $XX,XXX.XX

CARPET CLEANING (54,268 sq ft on 4 levels):

• Three times per year carpet cleaning with hot water extraction system
• Spot cleaning as requested
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Equipment requirements for this task: Propose all equipment used for the Carpet cleaning scope of work:

Chemicals to be used: Propose all cleaning supplies (all neutral-pH) used for the Carpet cleaning scope of work with product spec sheets:

BID PRICE FOR CARPET SERVICE (THREE TIMES PER YEAR): $XX,XXX.XX

*All personnel costs, supplies, equipment, cleaning products, and chemicals are included in the above-listed prices, and are the responsibility of the providing company. No additional charges or add-ons will be paid by the County for these items or replacement items.

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