RFP for Election Ballot Sorter
The Washington County Clerk-Auditor’s Office is seeking bid proposals for Election Ballot Sorting, Signature and 4-digit Capture Automation, Equipment and Servicing.
Download RFP for Election Ballot Sorter
The purpose of this request for proposal is to enter into a contract with a qualified firm to provide equipment, software, service and support to fully automate the receipt and processing of vote by mail ballots. This automation must include processing vote history, signature and 4-digit capture and comparisons. The system must sort ballots into workable batches based upon criteria such as precincts, cities, legislative districts, whether a ballot can be counted, needs review, needs ID, or is rejected. System must be able to exchange files and data with the State of Utah voter registration database. Responses to this RFP must be able to fully automate our process outlined and if feasible, automate the removal of a privacy tab or other method to expose private information for processing. It is anticipated that this RFP may result in a contract award to a single contractor. Project must be fully implemented and tested by June 1, 2026.
All bid proposals shall be submitted electronically. Please email an electronic version of your proposal with the subject line “Elections RFP – Ballot Sorter” to:
Genna Goodwin, Chief Deputy Clerk
genna.goodwin@washco.utah.gov
Subject: Elections RFP – Ballot Sorter
Submittals must be received by 4:00 PM (MST) on or before February 13, 2026. All proposals shall be the property of the County and will become public record. If a bid proposal submission is received after this deadline, it will not be considered and will be rejected without any further action by the County.
Prior to the submission deadline, Washington County may amend or clarify the RFP in the case of any discrepancies or omissions. Any change will be posted as a formal written addendum on the Washington County website. In the event of a revision to the RFP after the closing date, candidates will have an opportunity to refine, submit or resubmit their proposals.
Questions on bid submittals shall be directed to:
Genna Goodwin, Chief Deputy Clerk
genna.goodwin@washco.utah.gov
Subject: Elections RFP Question